Had been working on excel, word, PDF document with storage on individual devices /machines.
Share Point based Document Management System was designed for Structured Document Management System with Approval levels and Security
Lack of Centralized information for different projects (construction projects).
Share Point based DMS helped DMRC site to control Contract details, Requisitions and other Project related document by providing central repository and security to such documents.
Accessibility to the Project Documents was restricted based of User Role.
Structuring of Documents in accordance to their importance, type and project stage helped Projects team to streamline other Project activities and WBS (Work Breakdown Structure) of the respective Project
Lack of Approval mechanism / Security concerns
Complete Approval matrix was devised for different types of Documents (RFQ, Quotes, Contract, letter, Notification, Requisition etc) with user defined approval levels and rights of operations to access different documents.
Project stage wise accessibility of documents to user levels/user group helped DMRC to have controlled access to the Project Documents and maintain the confidentiality.